Sustainable Development Foundation - Jobs

Shelter Assistant

About SDF:

The Sustainable Development Foundation (SDF) is a non-governmental, voluntary, independent organization established in March 2015, officially registered at the Ministry of Social Affairs as per license (99). As SDF has been present in Yemen since 2015, it has experience implementing emergency child protection and education responses, including women and youth empowerment. SDF has experience in handling large grants from international donors, such as UNDP, UNHCR, WFP, OCHA, WHO, SCI and ZOA. The Foundation has excellent national-level relations and has experience in coordinating with both national and international NGOs. It has offices, staff and community-based committees in Hajjah, Sana'a, Marib, Ibb, Hudidah, Dhamar, Almahweet, Al-Bayda’a, a6nd Hadramout as well as solid experiences engaging with local communities from whom it gained acceptance and with whom it has collaborated in the past. In addition to that, SDF creates livelihood opportunities and community-based protection.

Posted vacancy: Shelter Assistant

Employer: Sustainable Development Foundation (SDF) – Yemen.

Position Type: Full-time contract.

Governorate: Dhamar

Position reporting to: Shelter Officer

Starting Date: ASAP.

Post date: Oct.02^nd, 2022.

Closing date: Oct.08^th, 2022



DUTIES AND RESPONSIBILITIES:

1. Manage the NFIs and ESKs shelters distribution team, and all assistance provided by the IDPs Project to the beneficiaries.
2. Implementing the distribution processes in a proper manner and in accordance with the standards and policies of the SDF (Sustainable Development Foundation), and the donor.
3. Preparing the required documents of distribution before each distribution process, such as fingerprints, vouchers, and communication with beneficiaries and distributing tasks among the distribution team.
4. Review, collect and archive all documents after each distribution process (paper and electronically).
5. Participation with the Shelter officer in preparing the distribution plan.
6. Executing all tasks assigned to him by a direct officer and project management.
7. Participation in the verification process and setting criteria for eligible beneficiaries of assistance from the system and COBO data.
8. Contribute to the assessments of the beneficiaries' needs for assistance (NFIs and ESKs shelter) and any other assistance.
9. Submitting reports after each distribution to the director manager, including inventorying the stock after each distribution.
10. Conducting warehouse inventory periodically, monthly, and annually, upon request or if the need arises.
11. Ensure that project targeted beneficiaries most in need, and explore new and better ways to assist. 
12.  Manage the NFI team in provision of NFIs.
13. Oversee the activities related to NFIs distribution making sure that are in line with the donor criteria.
14. Contribute to the improvement of processes, such as distribution of NFIs. 
15. Insure the protection concept in good manner during distributing assistances.
16. Carry out any other relevant task to the position as requested by the line manager.

QUALIFICATIONS AND REQUIREMENTS:

1. Previous experience from working in complex and volatile contexts
2. Documented results related to distribution
3. Basic knowledge in developing and following through on technical implementation of construction project.
4. Experience in overseeing site/unit level construction activities
5. Proven experience in performing assigned tasks in an efficient and effective manor
6. Basic experience in coordinating the technical aspects of implementation activities carried out by Daily/Incentive labor teams.

Professional Standards: The SDF workers must adhere to the values and principles outlined in SDF Way - Standards for Professional Conduct. These are Integrity, Service, Accountability and Equity. In accordance with these values, the SDF operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.

How to Apply:

· Qualified candidates meeting the above requirements are required to apply through the link: (Click Here) not later than, October 08^th , 2022.).

· RECRUITMENT IS URGENT: Interested candidates are encouraged to apply as soon as possible and not to wait until the closing date, as applications and CVs will be reviewed as they are submitted and INTERVIEWS WILL BE CONDUCTED ON A ROLLING BASIS.

Remarks:

1.  Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
2. Qualified candidates from the project' targeted governorates will be given a priority.
3. Any Candidate Provide incorrect information will be eliminated. 

Field Supervisor

About SDF:

The Sustainable Development Foundation (SDF) is a non-governmental, voluntary, independent organization established in March 2015, officially registered at the Ministry of Social Affairs as per license (99). As SDF has been present in Yemen since 2015, it has experience implementing emergency child protection and education responses, including women and youth empowerment. SDF has experience in handling large grants from international donors, such as UNDP, UNHCR, WFP, OCHA, WHO, SCI and ZOA. The Foundation has excellent national-level relations and has experience in coordinating with both national and international NGOs. It has offices, staff and community-based committees in Hajjah, Sana'a, Marib, Ibb, Hudidah, Dhamar, Almahweet, Al-Bayda’a, and Hadramout as well as solid experiences engaging with local communities from whom it gained acceptance and with whom it has collaborated in the past. In addition to that, SDF creates livelihood opportunities and community-based protection committees. Last but not least, the foundation is mainly focused on Sustainable Development Goals and Humanitarian Response.

Posted vacancy: Field Supervisor.

Employer: Sustainable Development Foundation (SDF) – Yemen.

Location: Ibb

Position Type: Full-time contract.

Position reporting to Project Officer.

Starting Date: ASAP.

Post date: October 02nd , 2022.

Closing Date: October08^th 2022.

Number of Vacancies: (1).

The Field Supervisor will be based in the targeted district and reports to the Project Officer of Food for Assets Project. He /She is responsible for coordinating consolidating and ensuring smooth implementation of project interventions in adherence to SDF's program management. He /She will also be representing SDF into all relevant stakeholders' meetings/coordination etc. in the area.

Responsibilities:

·        Manage overall project activities at the district level.

·        Summarize, evaluate and update regularly the project per the established planning schedules.

·        Representing SDF at different coordination forums in the area. 

·        Write and submit quality narrative reports required from field office to country office as per reporting time frames.

·        Analyze the environment draw conclusions and make recommendations involving a range of inputs to enhance program delivery. 

·        Ensure supervisors with regular work plans are developed and implemented accordingly.

·        Liaising with engineering and project management teams to ensure that the project design is accurate before work commences.

·        Ordering and scheduling the delivery of all equipment needed for the project.

·        Acting as the main point of communication between the main field and the office.

·        Managing the work schedules and time cards for all field staff and beneficiaries.

·        Providing leadership to on-site staff, sub-contractors, and other parties.

·        Investigating and resolving customer complaints.

·        Ensuring that safety policies are strictly adhered to.

·        Reviewing project progress to ensure that deadlines are met.

Requirements:

·        Bachelor's degree or Diploma in a relevant field.

·        Proven experience supervising field operations.

·        Proficiency in MS Office (Outlook, Word, Excel).

·        The ability to work in different environmental conditions.

·        Strong leadership and communication skills.

·        Excellent customer service skills.

·        Sound knowledge of relevant interventions.

Professional Standards: The SDF workers must adhere to the values and principles outlined in SDF Way - Standards for Professional Conduct. These are Integrity, Service, Accountability and Equity. In accordance with these values, the SDF operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.

How to Apply:

· Qualified candidates meeting the above requirements are required to apply through the link: (Click Here) not later than, October 08^th , 2022.).

· RECRUITMENT IS URGENT: Interested candidates are encouraged to apply as soon as possible and not to wait until the closing date, as applications and CVs will be reviewed as they are submitted and INTERVIEWS WILL BE CONDUCTED ON A ROLLING BASIS.

Remarks:

1.  Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
2. Qualified candidates from the project' targeted governorates will be given a priority.
3. Any Candidate Provide incorrect information will be eliminated. 

FFA Engineer

About SDF:

The Sustainable Development Foundation (SDF) is a non-governmental, voluntary, independent organization established in March 2015, officially registered at the Ministry of Social Affairs as per license (99). As SDF has been present in Yemen since 2015, it has experience implementing emergency child protection and education responses, including women and youth empowerment. SDF has experience in handling large grants from international donors, such as UNDP, UNHCR, WFP, OCHA, WHO, SCI and ZOA. The Foundation has excellent national-level relations and has experience in coordinating with both national and international NGOs. It has offices, staff and community-based committees in Hajjah, Sana'a, Marib, Ibb, Hudidah, Dhamar, Almahweet, Al-Bayda’a, a6nd Hadramout as well as solid experiences engaging with local communities from whom it gained acceptance and with whom it has collaborated in the past. In addition to that, SDF creates livelihood opportunities and community-based protection.

Posted vacancy: FFA Engineer

Employer: Sustainable Development Foundation (SDF) – Yemen.

Position Type: Full-time contract.

Governorate: Dhamar

Position reporting to: Project Officer

Starting Date: ASAP.

Post date: Oct.02^nd, 2022.

Closing date: Oct.08^th, 2022

Responsibilities

1. Work closely with the community to develop appropriate interventions and develop project proposals with regards to needs and community priorities.
2. work with the project Officers on organizing meetings to sensitize communities about the purpose and modalities of the project and identify community committees and ensure coherent coordination with committee members.
3. Assist Project staff and communities with the targeting and selection of FFA beneficiaries.
4. ·Guarantee community involvement at all phases of the project to ensure the development of community ownership for the project.
5. Liaise with District level authorities regarding all stages of the project implementation and evaluation.
6. Undertake technical assessment for FFA assets, and ensure quality and accurate technical specifications are incorporated into the community projects' designs.
7. Preparing BoQs outlining the necessary tools and materials and designing/reviewing/developing construction-related documents (feasibility study, designs, BoQ, monitoring forms, and payment disbursement forms/documents).
8. Prepare a time-bound and detailed work/ implementation plan, to implement every activity.
9. Prepare detailed work norms that adheres to the work needs and the community guidelines and the nature of the targeted communities.
10. Supervise all the project activities at the field level and follow up on the project cycle.
11. Liaise with the project officer/project manager and Logistics in the preparation of materials, tools, and procurement.
12. Fill all supported forms and submit weekly and monthly reports and any other needed reports of the program management.
13. Follow up and provide advice to site supervisors to ensure achievements promptly on technical criteria
14. Ensure selected sites for cash/food distributions are safe, suitable, and coordinated with local authorities and service providers.
15. Plan and manage safety procedures and measures in the work sites.
16. Any other tasks as assigned by the line manager.

Job Requirement

1. A bachelor's degree in civil engineering or any related field.
2. 4 years' experience in designing studies and supervision.
3. 2 years' experience in cash for work activities or related activities.
4. Experience in pricing and analyzing the costs of work items and preparing BoQ and inventory lists/ framework.
5. Experience in the preparation of time tables to achieve the works and time-bound schemes to implement the activities.
6. Good analytical skills, process design skills and project planning and management skills.
7. Proficiency in computer applications (MS Word, Excel, Power point) as well as engineering programs (Auto CAD, Civilpro
8. Demonstrated capacities to establish and maintain strong, collaborative working relationships with government officials, local organizations, communities and other stakeholders.
9. Experience writing and compiling narrative and analytical reports in English.
10. Very good in English (speaking, writing, reading, and typing is essential.).
11. Excellent interpersonal skills required, as well as the ability to communicate clearly and efficiently with a variety of audiences (eg beneficiaries, community committees, and other team members).

Professional Standards: The SDF workers must adhere to the values and principles outlined in SDF Way - Standards for Professional Conduct. These are Integrity, Service, Accountability, and Equity. In accordance with these values, the SDF operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation, and Combating Trafficking in Persons.

·How to Apply:

·· Qualified candidates meeting the above requirements are required to apply through the link: (Click Here) not later than, Oct 08^th, 2022.).

·· RECRUITMENT IS URGENT: Interested candidates are encouraged to apply as soon as possible and not to wait until the closing date, as applications and CVs will be reviewed as they are submitted and INTERVIEWS WILL BE CONDUCTED ON A ROLLING BASIS.

·Remarks:

1.  Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
2. Qualified candidates from the project' targeted governorates will be given a priority.
3. Any Candidate Provide incorrect information will be eliminated. 

Procurement Officer

About SDF:

The Sustainable Development Foundation (SDF) is a non-governmental, voluntary, independent organization established in March 2015, officially registered at the Ministry of Social Affairs as per license (99). As SDF has been present in Yemen since 2015, it has experience implementing emergency child protection and education responses, including women and youth empowerment. SDF has experience in handling large grants from international donors, such as UNDP, UNHCR, OCHA, WHO, SCI and ZOA. The Foundation has excellent national-level relations and has experience in coordinating with both national and international NGOs. It has offices, staff and community-based committees in Hajjah, Sana'a, Marib, Ibb, Hudidah, Dhamar, Al-Bayda’a and Hadramout as well as solid experiences engaging with local communities from whom it gained acceptance and with whom it has collaborated in the past. In addition to that, SDF creates livelihood opportunities and community-based protection committees. Last but not least, the foundation is mainly focused on Sustainable Development Goals and Humanitarian Response.

Posted vacancy: Procurement Officer

Employer: Sustainable Development Foundation (SDF) – Yemen.

Place: Sana'a - Yemen

Position Type: Full time – contract.

Position Reporting to:  Procurement Manager.

Starting Date: ASAP.

Postdate: Oct 02^nd 2022

End Date: Oct 08^th 2022

ROLE PURPOSE:

To collect, analyze and report on information to maximize efficiency of procurement operations and activities.

1)   KEY AREAS OF ACCOUNTABILITY: (not all-inclusive)

A)   Accountability:

Procurement officer is accountable for fulfilling his or her roles and responsibilities in line with Foundation values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff.

B)   Duties/Responsibilities:

-         Contribute towards the development of procurement plans and processes ensuring compliance with procurement procedure and SDF standards.

-         Review purchase requisition for completeness and accuracy follow up on discrepancies with the initiating department, identify available supplier for each purchase requisition.

-         Support and manage procurement processes and operational activities, (e.g., issue tenders, evaluate offers and negotiate/award contracts), following standard processes to contributing to successful procurement of materials and/or services.

-         Receive, open, screen log, bid response/quotation, mail as required and organize bids documents for review by the project management.

-         Ensure timely and accurate processing and documentation of procurement activities; ensure accurate paperwork and supply chain in compliance with donor requirements and as described in the Foundation’s procurement manual.

-         Ensure competent quality execution of all regular purchasing duties and administrative works.

-         Follows up and implements daily tasks and guides the procurement assistants when required.

-         When requested, review all requests submitted by programs and tasks division with procurement team on time.

-         Act as a point of referral and supporting Program staff with more complex analysis and queries.

-         Respond to inquiries from project management regarding purchase requisition, purchase orders, contract and pricing information.

-         Negotiate for best purchasing package (in terms of quality, prices, terms, delivery and services) with vendors.

-         Work in close collaboration with internal counterparts and external partners including suppliers, companies, etc. to align procurement activities with programs requirements and ensure a coherent approach to meet the needs.

-         Ensure that SDF minimum standards and procurement procedures are implemented and that the requirements of the donor are also adhered.

-         Organize data and contribute to the preparation of accurate and timely reports on procurement activities.

-         Carry out any required procurement, including Emergency Procurement, in compliance with SDF Standard guidelines, procedures and forms (Purchase Orders, Goods Received Notes, etc.)

-         Gather information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.

-         Follow up the materials and services delivery.

-         Ensure all the payments for vendors are done on time and without any delay.

-         Establish a good relation with suppliers, and assist in building up a detailed suppliers’ database with their related documentations.

-         Ensure proper documentation including archive and backup system.

-         Keep records of all complete Procurement dossiers: procurement tracking on ITBs/Tenders (planning, implementation, awarding, contracting).

-         Perform any assigned related tasks by line manager.

C)   Behaviors (Values in Practice)

Accountability:

1. Holds him/herself accountable for making decisions, managing resources efficiently, achieving and role modelling SDF values
2. Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

·        Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

·        Widely shares their personal vision for SDF, engages and motivates others

·        Future orientated, thinks strategically and on a global scale.

Collaboration:

1. Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
2. Values diversity, sees it as a source of competitive strength
3. Approachable, good listener, easy to talk to.

Creativity:

1. Develops and encourages new and innovative solutions
2. Willing to take disciplined risks.

Integrity:

1. Honest, encourages openness and transparency; demonstrates highest levels of integrity.

2)   QUALIFICATIONS AND EXPERIENCE

A)   Qualifications/Education:

Required:

University degree

B)   Experience:

Required:

-         3-5 years’ experience in Procurement with NGO or similar field.

-         Experience in supply chain management, including procurement activities and processes.

-         Fluent written and spoken Arabic and English language.

-         Experience in managing complex contracts.

-         Experience working with vendors or other partners.

-         Experience conducting cost analyses.

-         Advanced knowledge of Microsoft Word and Excel.

-         Excellent interpersonal and team skills.

-         Excellent IT skills.

C)   Competencies

Core Values (Required)

·        Commitment.

·        Integrity.

Core Competencies (Required):

·        Communication.

·        Working with People.

·        Drive for Results.

Functional Competencies (Required):

·        Planning and Organizing.

·        Problem Solving.

Professional Standards: The SDF workers must adhere to the values and principles outlined in SDF Way - Standards for Professional Conduct. These are Integrity, Service, Accountability and Equity. In accordance with these values, the SDF operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.

How to Apply:

-  Qualified candidates meeting the above requirements are required to apply through the link: Click Here not later than Oct08^th 2022.

RECRUITMENT IS URGENT: Interested candidates are encouraged to apply as soon as possible and not to wait until the closing date, as CVs will be reviewed as they are submitted and INTERVIEWS WILL BE CONDUCTED ON A ROLLING BASIS.

Remarks:

1.   Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
2. Qualified candidates from the project' targeted governorates will be given a priority.
3. Any Candidate Provide incorrect information will be eliminated. 

Project Officer

About SDF:

The Sustainable Development Foundation (SDF) is a non-governmental, voluntary, independent organization established in March 2015, officially registered at the Ministry of Social Affairs as per license (99). As SDF has been present in Yemen since 2015, it has experience implementing emergency child protection and education responses, including women and youth empowerment. SDF has experience in handling large grants from international donors, such as UNDP, UNHCR, WFP, OCHA, WHO, SCI and ZOA. The Foundation has excellent national-level relations and has experience in coordinating with both national and international NGOs. It has offices, staff and community-based committees in Hajjah, Sana'a, Marib, Ibb, Hudidah, Dhamar, Almahweet, Al-Bayda’a, and Hadramout as well as solid experiences engaging with local communities from whom it gained acceptance and with whom it has collaborated in the past. In addition to that, SDF creates livelihood opportunities and community-based protection committees. Last but not least, the foundation is mainly focused on Sustainable Development Goals and Humanitarian Response.

Posted vacancy:  Project Officer.

Employer: Sustainable Development Foundation (SDF) – Yemen.

Place: IBB & Albayda.

Position Type: Full-time contract.

Position reporting to: Project Manager.

Starting Date: ASAP.

Post Date: Oct 02nd , 2022.

Closing Date: Oct 08th, 2022.

Number of Vacancies: (2) One for each Governorate.

Responsibilities:

1. To carry out FFA activities that target local and conflict-affected communities as per program planning, instruction provided and in line with SDF's policies, procedures, guidelines and agreed standards, ensuring proper recording and traceability of the activities carried out.
2. Overall technical support necessary for the delivery of FFA project – designing, planning and costing inputs (labor, finance, and materials), technical assistance and capacity-building support to SDF's staff, site supervisors and group leaders to produce outputs; coordination of day-to-day activities;
3. Support SDF's staff to sensitize the targeted communities, mobilize and organize eligible beneficiary households to participate in the project activities, including enlisting and reporting the eligible beneficiaries to SDF.
4. To work with other team members to develop clear, realistic and achievable work plans for carrying out FFA activities as per the predefined guidelines and instructions.
5. To participate in follow-up and monitoring of the progress of the FFA activities implementation in the targeted areas, ensuring high-quality delivery.
6. Compilation of quality situational reports received from SDF staff and site supervisors, doing the necessary review of reports submitted before sharing with the Project Manager.
7. To extend full-length support and participate in the implementation of Food for Assets (FFA) activities.
8. Work closely with field coordinators and site supervisors to ensure that the program is implemented in line with SDF's policy, code of conduct and agreed standards (as per approved project plans).
9. To facilitate and collaborate with the MEAL team to ensure that baseline and end-line surveys, onsite monitoring, and PDM are carried out in an appropriate and timely manner and that complaint and feedback mechanisms are in place.
10. To participate in beneficiary data collection for doing FFA assessments and ensure that qualitative, quantitative and accurate data is collected to better inform the reports.
11. To ensure that data collected are properly disaggregated for gender analysis, encourage mainstreaming of gender into food for assets programming by increasing knowledge of the partner, community structures and beneficiary communities through training/ awareness-raising sessions and incorporating gender data in program monitoring and design.

Qualifications:

1. A university degree in a relevant field (humanitarian assistance and/ or development, economics and management, political and social studies with a management focus).
2. A minimum of two (2) years’ experience in a relevant senior position
3. A minimum of three (3) years of field experience with NGOs

Skills and qualities:

1. Remarkable interpersonal, communication and reporting skills
2. Remarkable organizational skills and ability to prioritize workload
3. Remarkable intercultural skills.
4. Knowledge of donor’s policies, guidelines, and requirements.
5. Ability to work under work and time pressure
6. Proactively support the Team Lead and find a suitable solution for any challenges or restrictions faced.
7. Proficiency in both English and Arabic mandatory (Spoken and written)
8. Strong command of Microsoft Office Package.

Qualified candidates from the project's targeted governorates and districts, will be given a selection advantage among others.

How to Apply:

· Qualified candidates meeting the above requirements are required to apply through the link: (Click Here) not later than, Oct 08th, 2022.).

· RECRUITMENT IS URGENT: Interested candidates are encouraged to apply as soon as possible and not to wait until the closing date, as applications and CVs will be reviewed as they are submitted and INTERVIEWS WILL BE CONDUCTED ON A ROLLING BASIS.

Remarks:

1. ·  Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
2. Qualified candidates from the project' targeted governorates will be given a priority.
3. Any Candidate Provide incorrect information will be eliminated. 

Data Management Assistant

About SDF:

The Sustainable Development Foundation (SDF) is a non-governmental, voluntary, independent organization established in March 2015, officially registered at the Ministry of Social Affairs as per license (99). As SDF has been present in Yemen since 2015, it has experience implementing emergency child protection and education responses, including women and youth empowerment. SDF has experience in handling large grants from international donors, such as UNDP, UNHCR, OCHA, WHO, SCI, WFP and ZOA. The Foundation has excellent national-level relations and has experience in coordinating with both national and international NGOs. It has offices, staff and community-based committees in Hajjah, Sana'a, Marib, Ibb, Hudidah, Dhamar, Al-Bayda’a ,Almahweet, Aden and Hadramout as well as solid experiences engaging with local communities from whom it gained acceptance and with whom it has collaborated in the past. In addition to that, SDF creates livelihood opportunities and community-based protection committees. Last but not least, the foundation is mainly focused on Sustainable Development Goals and Humanitarian Response.

Posted Vacancy: Data Management Assistant

Number of Vacancies: (1)

Employer: Sustainable Development Foundation (SDF) – Yemen.

Location: Dhamar

Position type: Full-time Contract

Position reporting to: MEAL Officer

Starting Date: ASAP.

Post Date: Oct 02^,nd 2022.

ROLE PURPOSE:

The Data Management Assistant is a member of the MEAL Team and assists the team in the development implementation, and management of the Data/Information Management System of the Field Office. This includes preparation of data collection forms, entering data into the appropriate database software, conduct analysis and prepare internal reports Project

KEY AREAS OF ACCOUNTABILITY:

1.     Data Entry and Management:
2.   Manage beneficiary database management system and enter beneficiary's data into the database software by inputting alphabetic and numeric        information on keyboard or downloading data from host pages’ webs.
3.    Manage other program data and enter the data into appropriate database
4.    Prepare source data for computer entry by compiling and sorting information; establishing entry priorities.
5.  Transferring data from paper formats via computers, as deemed necessary
6.   Updating any changes in the project entered data and other information received form field staff under the supervision of the MEAL Officer
7.  When necessary, verify data by correctly checking and comparing source documentation
8.    Organize paper formats, paper back-ups, and materials source files as needed.

  Data Quality and Analysis:

1.  Ensure data quality by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to      the team leader for resolution.
2.   Analyze data and prepare report in regular bases.

 Data Security and Archiving:

1.   Secures information by completing data base backups.
2.    Archive document in timely manner.
3.   Maintain confidentiality of data including beneficiary’s information
4.   Complying with security backups and regular checks to ensure data is saved and stored properly.
5.  Undertake any other duties which may be assigned.

QUALIFICATIONS 

Essential

·  Bachelor’s degree in IT, Computer, Social Sciences, Statistics or relevant field

EXPERIENCE AND SKILLS

1. 2-3 years of experience related to development and humanitarian sector, data management and data security
2. Experience in data analysis and reporting
3. Excellent report writing skills.
4. Excellent computer skills, including Microsoft Office, Database Management System, SPSS.
5. Excellent English language skills
6. Demonstrable commitment to gender-sensitive practices
7. Minimum typing speed required is 45 words per minute
8. Excellent analytical skills

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SDF Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SDF Health and Safety policies and procedures.

How to Apply:

 Qualified candidates meeting the above requirements are required to apply through the link: Click Here not later than Oct 08^th 2022.

· RECRUITMENT IS URGENT: Interested candidates are encouraged to apply as soon as possible and not to wait until the closing date, as CVs will be reviewed as they are submitted and INTERVIEWS WILL BE CONDUCTED ON A ROLLING BASIS.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

1. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
2. Qualified candidates from the project' targeted governorates will be given a priority.
3. Any Candidate Provide incorrect information will be eliminated. 

Admin Assistant

About SDF:

The Sustainable Development Foundation (SDF) is a non-governmental, voluntary, independent organization established in March 2015, officially registered at the Ministry of Social Affairs as per license (99). As SDF has been present in Yemen since 2015, it has experience implementing emergency child protection and education responses, including women and youth empowerment. SDF has experience in handling large grants from international donors, such as UNDP, UNHCR, WFP, OCHA, WHO, SCI and ZOA. The Foundation has excellent national-level relations and has experience in coordinating with both national and international NGOs. It has offices, staff and community-based committees in Hajjah, Sana'a, Marib, Ibb, Hudidah, Dhamar, Almahweet, Al-Bayda’a, a6nd Hadramout as well as solid experiences engaging with local communities from whom it gained acceptance and with whom it has collaborated in the past. In addition to that, SDF creates livelihood opportunities and community-based protection.

Posted vacancy: Admin Assistant

Employer: Sustainable Development Foundation (SDF) – Yemen.

Position Type: Full-time contract.

Governorate: Albayda

Position reporting to: Project Officer

Starting Date: ASAP.

Post date: Oct.02^nd, 2022.

Closing date: Oct.08^th, 2022

Responsibilities:

Administrative Assistant Responsibilities: Handling front office tasks, making travel and meeting arrangements, maintaining appropriate filing systems. Besides, ensure the efficient and smooth day-to-day operation of our office and assists in Handling petty Cash.

Provide Reception and Secretarial Duties:

·        Answering the telephone, taking the messages, greeting guests, handling inwards and outgoing mail and faxes.

·        Ensure that Record of stationery usage for monthly orders (photocopy papers, flipcharts papers, stationery for workshops and office. etc.)

·        Update the office contact database and mailing lists

·        Support staff during the preparation of meetings and workshops as needed (stationery, refreshments, lunch, etc.)

·        Liaising with supply companies for the maintenance of other office equipment, such as telephone system, fax machine, and photocopier machine.

·        Typing documents and data entry when required.

·        Photocopying and binding documents as required

·        Translating documents and correspondence.

·        Ensure that all forms in the pigeon holes are always available and updated

Travel Coordination and Logistical Support:

·        Provides support for travel bookings such as ticketing, accommodation, and transportation.

·        Ensure a clean and efficient working area and ensure a cooperative and supportive working environment

Cash Management and Maintain Inventory:

·        Make Orders and payments for Office Expenses.

·        Maintain checks log sheet.

·        Assist in Managing the Petty Cash and Clearing Advances.

·        Maintain property register and physical check 

·        Keep up to date record of assets and projects inventory (database)

Qualifications and Requirements:

.        Bachelor’s degree in Business Administration or any related field.

·        Minimum  2 years' experience in a relevant field.

·        Familiarity with procurement procedures and/or financial management.

·        Experience working with NGOs, INGOs.    

Professional Standards: The SDF workers must adhere to the values and principles outlined in SDF Way - Standards for Professional Conduct. These are Integrity, Service, Accountability, and Equity. In accordance with these values, the SDF operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation, and Combating Trafficking in Persons.

·How to Apply:

·· Qualified candidates meeting the above requirements are required to apply through the link: (Click Here) not later than, Oct 08^th, 2022.).

·· RECRUITMENT IS URGENT: Interested candidates are encouraged to apply as soon as possible and not to wait until the closing date, as applications and CVs will be reviewed as they are submitted and INTERVIEWS WILL BE CONDUCTED ON A ROLLING BASIS.

·Remarks:

1.  Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
2. Qualified candidates from the project' targeted governorates will be given a priority.
3. Any Candidate Provide incorrect information will be eliminated.